How to Open a Board Meeting

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When a board meets for the first time the chair of the meeting notes that the board has come together to discuss its business. This simple statement demonstrates that the meeting is officially authorized and permits the chair to begin discussing agenda items promptly.

The chair of the board will ensure that there is a quorum present prior to discussing any agenda item. This is done by calling out the names of everyone present and ensuring the board has enough members for official business.

Distracted by new topics of discussion can waste time and distract attention from more important things. A “parking lot” at the end of your agenda, where everyone agrees to push random topics for discussion at a later date could reduce the risk. Make sure to follow through on your commitment to review the parking lot and determine if the topic should be further investigated, added to the next agenda for the board, or delegated as a task.

Once the board has established the quorum, they must begin to discuss any reports from committees submitted prior to the meeting. The board will then discuss the items and decide how to proceed, which may require a vote or simply asking members to express their opinions on a specific item. Be sure to record all actions and discussions in the minutes of the board. Boardable’s minutes maker makes sure that the minutes of your board’s meetings are organized, thorough, and easy to comprehend for both the attendees and those who were not there.

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