Data room confidential mode allows the virtual data room administrator to limit a particular user’s access to the VDR based on their IP address or the type of device. It’s a great tool for M&A deals as well as other sensitive business ventures.
A reputable provider will offer granular rights settings for users and two-factor authentication. They should also provide a remote shred function which erases files downloaded after an administrator has removed access. They will also be able handle the most common file formats including PDFs and XLSXs. The top providers will be able to apply watermarks to files that users download, which can help stop people from sharing leaked copies of the files online. They can also specify a time limit for files that have been downloaded which will prevent unauthorised downloading.
Other useful tools include redaction. It allows the administrator to block (black out) portions of text or specific sections of a document that are not in the view of authorized users. This feature is crucial since it safeguards all sensitive business information and personally identifiable information from hackers. The most reliable VDR providers can rewrite PDF documents, Doc, Docx Txt, PPT, PPTX GIF, JPG, and Q&A files.
Some providers let users print documents that automatically include a watermark, and they can also permit users to download the original version of a document. Additionally, a reputable provider provides users with a question and answer feature that lets them discuss documents in the data room and store answers in an easily searchable database. This can be invaluable for M&A deals or any due diligence project.
